Job Description

Business Unit/Group: US Building & Facility Operations
Requisition Number: 36928-1
Intended Start Date: 7/20/2026
Contract Duration: 6-months
Possibility For Extension / Conversion? Possible
Max Hourly Pay Rate: BR/hr
OT Required / Expected? No
WB Games Resource(s)? No
CNN Resource(s)? No

What We Do/Project

The Facility Assistant s duties focus on tasks and responsibilities to ensure the efficient operation of the office (Ivy Station). This role reports to and assists the Facility Director and Facility Manager.

Job Responsibilities / Typical Day in the Role
Performs general labor / work as assigned, including loading, unloading, moving materials; office furniture moves, etc.
Reset all room items after meetings, including furniture, office supplies, etc.
Set up / breakdown the requested furniture layouts for Culver Junction / 5th floor Terrace for meetings or events.
Assist with supporting WBD company events as needed.
Maintain outdoor furniture on the 5th floor Terraces for general use.
Assist Office Services Coordinator with Mailroom Duties and Coverage in shipping / receiving duties (FedEx, UPS, USPS, etc.).
Assist Office Service Coordinator with inventory and restocking of office supplies and shipping supplies, etc.
Organize and maintain the Facility Storage Rooms.
Perform other duties assigned and needed.
Hours Required: 8 am 5 pm, Monday Friday.

Must Have Skills / Requirements
1) Project Management experience
a. 3+ years; Not looking for Project Managers. Managing deadlines and multiple project in a fast-paced environment. Calendar management experience.
2) Clear, efficient communication skills (verbal, written, etc.)
a. Ability to comprehend and follow directions from leadership. Ability to clearly communicate understanding of expectations. Organizational skills to ensure all actions are communicated to stakeholders.
3) Physical Stamina and ability to lift 50lbs
a. Experience with event set up and breakdown is preferred. Ability to move office equipment and furniture daily per instruction from leadership.

Nice to Have Skills / Preferred Requirements
1) Passion or interest in facilities management or related field preferred.
2) Passion and interest in Liberal Arts.

Soft Skills:
1) Excellent communication, negotiation, and interpersonal skills.
2) Ability to work independently and as part of a team in a fast-paced environment.
3) Knowledge of building systems, maintenance and safety protocols

Technology Requirements:
1) Planon experience (tracking work tickets ServiceNow, JIRA also compatible).
2) AI experience (CoPilot used internally).
3) MS 365:
a. Excel
b. Word
c. Teams
4) Zoom experience.

Education / Certifications
1) Not required.

Interview Process / Next Steps
1) In-person interview onsite.

Additional Notes
Sourcing in CA - Ivy Station.
Fully On-site requirement (5-days/week). This is a requirement.

Job Tags

Hourly pay, Contract work, Work at office, Monday to Friday

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